CONSTITUTION OF THE CLUB
The club shall be called Senior Spireites F.C. (the “Club”)
The objects of the Club shall be to provide facilities to promote the walking form of the game of Association Football for members aged 50 and above, or as approved by a general meeting, to arrange matches and social activities for those members and to participate in the same.
3. Status of Rules
These rules (the “Club Rules”) form a binding agreement between each member of the Club and the Club itself.
4. Rules and Regulations
a) The members of the Club shall use their best endeavours to ensure that they conduct themselves in accordance with the Senior Spireites Code of Conduct as informed by the Rules and Regulations of The Football Association Limited (“The FA”), the Walking Football Association and Competitions in which the Club participates, for the time being in force.
b) No alteration to the Club Rules shall be effective without prior approval by the full meeting of the club members.
c) There shall be no restriction to membership based on race, gender, religion or sexual orientation
5. Club Membership
a) The members of the Club from time to time shall be those persons listed in the register of members (the “Membership Register”) which shall be maintained by the Membership Secretary.
b) Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Membership shall be open to all over the age of 50 years and granted in accordance with the anti-discrimination and equality policies which are in place from time to time.
c) An appeal against refusal may be made to the Club Committee.
d) Membership shall become effective upon an applicant’s name being entered in the Membership Register.
e) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
6. Membership Fee
a) A monthly fee (subscription) payable by each member playing in that month shall be determined from time to time by the Club Committee and set at a level that will not pose a significant obstacle to community participation. Fees shall not be repayable.
7. Resignation and Expulsion
a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of his/her resignation. A member whose subscription is more than two (2) months in arrears shall be deemed to have resigned.
b) The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the Club for them to remain a member. An appeal against such a decision may be made to a general meeting.
c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the Club (the “Club Property).
8. Club Committee
a) The Club Committee shall consist of the following Club Officers: Chairperson, Treasurer, Secretary and a minimum of two other members, elected at an Annual General Meeting.
b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting (“AGM”) unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than one position.
c) The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the chairperson or, in their absence, the Secretary or Treasurer. The quorum for the transaction of business of the Club Committee shall be four.
d) Decisions of the Club Committee of meetings shall be kept as Minutes to be maintained by the Club Secretary.
e) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’ notice to all members of the Club Committee. The Club Committee shall hold not less than six meetings a year.
f) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
g) Save as provided for in the Rules and Regulations of The FA and any applicable Competition, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
h) The committee shall have the power to allow players under 50 to play for a limited period if they are disabled or undergoing rehabilitation or physiotherapy.
9. Annual and Extraordinary General Meetings
a) An AGM shall be held by 31st March of each year to:
i. receive a report of the activities of the Club over the previous year;
ii. receive a report of the Club’s finances over the previous year;
iii. elect the members of the Club Committee; and iv. consider any other business.
b) Nominations for election of members as Club Officers or as members of the Club Committee shall be made by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary preferably before the AGM, although nominations to unfilled positions may be accepted at the meeting.
c) Notice of any resolution to be proposed at the AGM shall be given in writing (or any format such as the secretary might accept) to the Club Secretary before the meeting.
d) An EGM may be called at any time by the Club Committee or majority vote of club members and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than five members of the Club, stating the purposes for which the meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
e) The Secretary shall send to each member written notice (by hard copy or Email) of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.
f) The quorum for a General Meeting shall be 20% of the playing membership.
g) The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
h) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Register of the Club.
10. Club Finances
a) A bank account shall be opened and maintained in the name of the Club (the “Club Account”). Designated account signatories shall be any two of the Club Chairperson, the Club Treasurer and the Club Secretary No sum shall be drawn from the Club Account except by cheque signed by the designated signatories or BACS transfer.
b) All monies payable to the Club shall be received by the Treasurer or, in his absence, a Committee Member.
c) Club Property shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceeds arising from the sale of Club Property to members is prohibited.
d) The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.
e) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs.
f) The Club may also in connection with the sports purposes of the Club:
i. sell and supply food, drink and related sports clothing and equipment;
ii. pay for reasonable hospitality for visiting teams and guests; and
iii. indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
g) The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six years.
h) The Club Treasurer shall prepare an annual Financial Statement for the club financial year which shall end on the 31st December of each year. The Financial Statement shall be submitted for approval by members at the AGM.
a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to its associated club, Chesterfield Exspires F.C. or, failing that, to The FA for use by them for related community sports.